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How to set up form submission recipients
How to set up form submission recipients

Learn how to set recipients and create conditional notifications for form submissions

Updated over a week ago

When a form is completed and submitted, the submission record is accessible on the Audiri web console and via email to the selected recipient/s. A notification will be sent to the selected recipients to let them know that the submissions have been sent through.

Note: A conditional submission notification is one that is sent to a designated person if a specific condition is met.

For example, a form is sent out to inform parents that there is an athletics carnival and parents are asked to indicate in their response whether their child will be taking part in the event or not.

All the responses are set to be sent to the school administrator. However, in the form, there is a field asking parents if they are able to give up one hour of their time to help with the sausage sizzle. The field has a Yes/No button that the parents can use.

If the parents answer Yes, those form submission notification (the ones with a Yes answer only) will still be sent to the school administrator and they will also be sent to the person who is organising the food for the event.

The condition to be met is a Yes answer to the sausage sizzle question, and if this condition is met, the form submission notification can be sent to a particular person.

If the condition is not met, then the form submission notification will not be sent to that person. It will go to the school administrator only.

Users can set the form submission notifications to be sent to multiple users using the conditional submission notification setting.

This article shows you the following:

How to set up submission notifications

  • To set a form recipient, you need to access the Form settings panel on the Audiri web console. There are two ways to do this:

  1. Open an existing form:

    1. Navigate to the Form page from the Audiri web console.

    2. Click on the name of an existing form to open it.

    3. On the right-hand side of the screen, you will see the orange settings panel OR

  2. Create a new form:

    1. Navigate to the Form page from the Audiri web console.

    2. Click on the Create form button in the right-hand corner of the Forms page.

    3. On the right-hand side of the screen, you will see the orange settings panel.

  • Locate the field called Send new submissions to and use this dropdown to search for and choose recipients.

  • You can choose a single or multiple recipients.

  • Names that appear in the dropdown list are users that have previously been added to your account.

  • If a name of a particular form recipient is not on the list, save your changes and go back to the Users page in order to add the person's details.

How to add conditional notifications

  • Useful for instances where a person doesn't need to receive all form submissions and only some forms based on a selection (perhaps a class, year, yes/no answer); conditional notifications allow you to set this up so it happens automatically.

  • Some example scenarios include:

    • Absentee forms: set these up to auto-send submission notifications based on the class or year to the classroom/roll call teacher or the year coordinator to process.

    • To organise transport to a venue: If a parent selects Yes on the form, indicating that their child will be using the school bus to attend a venue, set these up to send the form submission notification to the person coordinating the busses.

Step 1

  • To set this up, navigate to the Forms page and select and existing form or create a new one

  • Navigate to the orange settings panel on the right-hand side of the page.

  • Click on Add conditional notifications.

Step 2

  • A pop-up window will appear which will selection fields already present in the form.

Step 3

  • Once you're happy with the settings, simply click the X button to exit the pop-up window.

  • Save the settings/changes by clicking Save in the top right-hand corner of the page.

  • Once saved, you'll be taken back to the list of forms.

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