When a form is completed and submitted, the submission record is accessible on the Audiri web console and via email to the selected recipient/s. A notification will be sent to the selected recipients to let them know that the submissions have been sent through.
Note: A conditional submission notification is one that is sent to a designated person if a specific condition is met.
For example, a form is sent out to inform parents that there is an athletics carnival and parents are asked to indicate in their response whether their child will be taking part in the event or not.
All the responses are set to be sent to the school administrator. However, in the form, there is a field asking parents if they are able to give up one hour of their time to help with the sausage sizzle. The field has a Yes/No button that the parents can use.
If the parents answer Yes, those form submission notification (the ones with a Yes answer only) will still be sent to the school administrator and they will also be sent to the person who is organising the food for the event.
The condition to be met is a Yes answer to the sausage sizzle question, and if this condition is met, the form submission notification can be sent to a particular person.
If the condition is not met, then the form submission notification will not be sent to that person. It will go to the school administrator only.
Users can set the form submission notifications to be sent to multiple users using the conditional submission notification setting.
This article shows you the following:
How to set up submission notifications
To set a form recipient, you need to access the Form settings panel on the Audiri web console. There are two ways to do this:
Open an existing form:
Navigate to the Form page from the Audiri web console.
Click on the name of an existing form to open/edit it under the heading, Form Title
Or click on the three vertical dots under the Action tab to open/edit the form
Under the heading, Form Settings you will see a tab called Expiry & Submission Settings and edit the section by clicking on the Pencil mark icon.
You can choose single or multiple recipients from the SEND SUBMISSIONS TO field and click on Save Changes
Names that appear in the dropdown list are users that have previously been added to your account.
If the name of a particular form recipient is not on the list, save your changes and go back to the Users page to add the person's details.
How to add conditional notifications
Useful for instances where a person doesn't need to receive all form submissions and only some forms based on a selection (perhaps a class, year, yes/no answer); conditional notifications allow you to set this up so it happens automatically.
Some example scenarios include:
Absentee forms: set these up to auto-send submission notifications based on the class or year to the classroom/roll call teacher or the year coordinator to process.
To organize transport to a venue: If a parent selects Yes on the form, indicating that their child will be using the school bus to attend a venue, set these up to send the form submission notification to the person coordinating the busses.
Step 1
To set this up,
Click on the name of an existing form to open/edit it under the heading, Form Title
Or click on the three vertical dots under the Action tab to open/edit the form
Locate to the Form Content section and Add the Yes/No or the DropDown field to activate the conditional notifications
Note - You can add the Multiple selection Field for conditional notifications
Step 2
Once you select either the Yes/No or the DropDown field, you can add your required details and tick the Enable conditional notifications
For an example - Student Class / 6A 6B
You can then select the email address from the drop-down
Step 3
Once you're happy with the settings, simply click the Save button to exit the pop-up window.
Save the settings/changes by clicking Save in the top right-hand corner of the page.
Once saved, you'll be taken back to the list of forms.